Ensuring Equal Access: How to Formally Request an ADA Accommodation

April 25, 2023

Under the Americans with Disabilities Act (ADA), it’s required that employers and other entities provide reasonable accommodations for individuals with disabilities. This is about ensuring equal access to employment, education, and public services. If you need an accommodation to do your job or participate in a program, here’s what you need to do.

First, identify who to talk to. Every organization has someone responsible for handling ADA accommodation requests. It might be on their website, or you could ask your supervisor or the program coordinator.

Next, put your request in writing. This step is crucial because it creates a clear record. Send a letter or email to the designated person or department. Make sure to include your name and contact information, a description of your disability, and how it impacts your job or participation in the program. Be specific about what you need—whether it’s equipment, changes to work hours, or adjustments to duties. Include any supporting documentation, like medical records or a letter from your healthcare provider.

Don’t just send it off and forget about it. Follow up. Check to make sure they received your request and ask about the status. If they need more information, provide it promptly.

Be cooperative. The organization will assess your request to determine if it’s reasonable and doesn’t cause undue hardship. You might need to engage in a back-and-forth process to find a workable solution.

In conclusion, requesting an ADA accommodation is key to ensuring you have the same access to employment, education, and public services as anyone else. By following these steps and maintaining clear communication, you can help make sure your request is processed effectively and efficiently.